LANDSCAPE ARCHITECT MANAGEMENT. This application was designed to track a variety of data on prospective clients, current clients, and former clients. Each client project has a budget and specific phases. It also tracks a large number of architectural resources, such that a virtually infinite number of search combinations for plants can be entered, such as by water requirement, sun and/or temperature requirement, coverage, foliage color, flowering ability and color, seasonal preference, etc. The program also tracks employee time spent, by project and phase, and assigns a default billing rate for each type of employee; the default rate is alterable by billing line item if necessary. The program tracks all reimbursable expenses, allocating them to project and phase, and coordinates all reimbursables with the invoicing segment of the program. The program will automatically create invoices for any designated time period, to include all employee hours by phase, and all reimbursables by phase. The invoice is initially created in editable format, so the managing partner can edit the figures and items as needed, before the invoice is finalized and sent to the client. The program ensures all billable line items are presented for invoicing, and protects against rebilling previously invoiced items. The program also permits generating personalized mailings to any prospect, client, or former client, and tracks all such mailings. It tracks account status on all projects, and can print any current or historical invoice or statement. The program tracks a large amount of data on thousands of plant types, and allows assigning any of the plants to any project. The project assignment section allows a full materials schedule to be assigned and manipulated, to include the quantity and types of each plant used. The program produces a large number of management reports, and can print mailing labels for any or all clients or suppliers in the database. Finally, the application includes elaborate security to ensure privacy of all data, and restricting access to various parts of the program based on user login.

Results: Dozens of man-hours saved per month in administrative overhead. More accurate and reliable project tracking and record keeping, and much quicker retrieval of records for active projects.